Work For Facilities!

The Administrative Coordinator performs duties that require considerable confidentiality, initiative, tact, mature and independent judgment, and strong interpersonal and organizational skills. Provides comprehensive analytical support on a wide range of topics: writes and edits documents; works on special projects as needed; conducts research and serves as liaison to senior and professional staff members as well as a wide array of university officers, faculty members, outside professionals and contractors; responsible for the preparation of minutes, special reports and presentations; coordinates activities, makes travel arrangements and maintains complex calendars. Performs other duties as assigned. Spreadsheet, presentation and database management abilities preferred. Familiarity with Web-based technologies strongly preferred. A writing skills assessment may be required. For a more detailed description and to apply for this position, click here.

Responsible for maintaining all operating equipment in the premises: boiler, elevators, sprinklers, alarms, etc. Inspects facilities and equipment to determine the need and extent of service for all equipment, and maintenance of said equipment. Repairs and maintains equipment, common areas, and apartments as needed, as well as roof, fire escapes and any additional items pertinent to the efficient management of said property. Ensures building and maintenance supplies are adequately stocked, and machinery, equipment and furniture are secured, and operational. Responds to tenant inquiries and is responsible for maintaining documents related to administrative functions as well as tenants work order requests. Completes all necessary paper work for all legalities, including documents for the fire department and any and all paper for proper licensing. Maintains and cleans apartments in full. Performs related duties as required. Heavy lifting, as well as snow shoveling is required, as well as the ability to move stoves and refrigerators. For a more detailed description and to apply for this position, click here.

Responsible for maintaining all operating equipment in the premises: boiler, elevators, sprinklers, alarms, etc. Inspects facilities and equipment to determine the need and extent of service for all equipment, and maintenance of said equipment. Repairs and maintains equipment, common areas, and apartments as needed, as well as roof, fire escapes and any additional items pertinent to the efficient management of said property. Ensures building and maintenance supplies are adequately stocked, and machinery, equipment and furniture are secured, and operational. Responds to tenant inquiries and is responsible for maintaining documents related to administrative functions as well as tenants work order requests. Completes all necessary paper work for all legalities, including documents for the fire dept. and any and all paper for proper licensing. Maintains and cleans apartments in full. Performs related duties as required. Heavy lifting, as well as snow shoveling is required, as well as the ability to move stoves and refrigerators. For a more detailed description and to apply for this position, click here.

The Coordinator of Vacancy Processes and Record Management will be responsible for the tracking and processing of all vacancies in the CUF Tenant Management System as well as the management of records for over seven thousand units in our residential portfolio. Tasks for this position include managing the input, retrieval and updating of key tenant information fields in University Apartment Housing's TMS system, as well creating complex tenant data reports on demand. The accuracy and timeliness of this input, and the reports generated from it, are critical to the projection of housing availability for faculty, staff, graduate student and select undergraduate student populations. Reporting by the Coordinator will drive housing renovation and assignment, impacting both rental income and the success of the office's work with the University community. The Coordinator will also be responsible for responding to requests from governmental agencies regarding tenant records, complying with reporting request from auditors and census takers and handling records requests from University tenants. In addition, the candidate will be responsible for the management of the UAH document file system. This will involve initially helping to create a workable document file system and organizing the move of all off-site records to one central location, as well as supervising the indexing and classifying of highly sensitive records. The Coordinator will provide a policy framework to guide CUF Residential Operations staff in the management of their records and use of the records system, working towards the eventual development of an electronic records management system.
Heavy communication between residents, building personnel, administrators, and other office staff is required. Weekly, vacancy reports must be generated and sent to building staff. The Coordinator is also responsible for responding to request for tenant information as well as composing letters of tenancy verification for former and current tenants. Additional duties as required. For a more detailed description and to apply for this position, click here.

Reporting to the Assistant Vice President for Financial Services, the Director of Capital Finance is responsible for the management of complex accounting for multiple large capital projects of over $300 million annually and supervising all unit staff. Responsibilities include reviewing and approving all requisitions, change orders, and processing project invoices, preparing reports on the financial status of the capital projects and updating the current capital renewal plan. Review all project account creates and fund transfers. Manage capital expenditures, monitor and report expenses periodically to senior managers. The Director will perform duties of Secretary for the Physical Assets Trustee Committee, including reporting to the Executive Vice President and senior staff on Committee matters and coordinating the project document process. The Director will work closely with the University Office of Management and Budget, the Office of the Treasurer, and the Office of the Controller, and Facilities management team to develop and prepare the reports on capital projects for purposes such as cash flow, capital budgeting and planning, depreciation, and other financial analysis as needed. Coordinate project insurance claims with the Office of Risk Management. For a more detailed description and to apply for this position, click here

Candidate must screen persons entering the building, announce visitors and assure building security. Lobby must be kept clean and neat at all times. All incoming and out going packages will be handled by this employee. Neat appearance and excellent command of the English language are extremely important. Candidate must have strong character references and be able to make intelligent decisions should the occasion arise. For a more detailed description and to apply for this position, click here.

Candidate must screen persons entering the building, announce visitors and assure building security. Lobby must be kept clean and neat at all times. All incoming and out going packages will be handled by this employee. Neat appearance and excellent command of the English language are extremely important. Candidate must have strong character references and be able to make intelligent decisions should the occasion arise. For a more detailed description and to apply for this position, click here.

Reporting to the Building Superintendent, the Handyperson is responsible for minor building and grounds repairs and preventive maintenance for several medium-sized apartment buildings; performs minor carpentry, electrical, plumbing, painting, and plastering work; inspects building and equipment; performs preventive maintenance to ensure proper working conditions; removes snow and spreads salt as needed; in absence of building superintendent, may assist with the supervision of building employees and arrange work schedules; performs related duties as assigned. For a more detailed description and to apply for this position, click here.

Reporting to the Building Superintendent, the Handyperson is responsible for minor building and grounds repairs and preventive maintenance for several medium-sized apartment buildings; performs minor carpentry, electrical, plumbing, painting, and plastering work; inspects building and equipment; performs preventive maintenance to ensure proper working conditions; removes snow and spreads salt as needed; in absence of building superintendent, may assist with the supervision of building employees and arrange work schedules; performs related duties as assigned. For a more detailed description and to apply for this position, click here.

Reporting to the Director of Building Operations, the Resident Manager has broad authority and accountability for providing essential services for 560 Riverside Drive which is composed of two 21 story buildings with 325 apartments that are used to provide housing for faculty and graduate students. Additionally this building has a 400 space garage, a nursery school, extensive landscaping and provides heat for a neighboring academic building. Responsibilities includes: insuring proper and safe operation and maintenance of all building systems. Supervision of building employees, security guards and contract vendors. Supervision of work performed by outside contractors. Implementation and operation of training programs for building maintenance and cleaning services. Perform, schedule and oversee maintenance, cleaning and repair work. Perform building inspections in order to recognize potential maintenance, safety and security problems. Manage preventative maintenance program. Respond to inquiries from residents. Maintain records related to the employee and vendor performance, routine maintenance, supplies, security systems and tenant inquires. Insure that maintenance and building supplies are adequately stocked and that machinery, equipment and furniture are secured. Heavy lifting may be required. Performs other related duties as assigned. For a more detailed description and to apply for this position, click here.

The Safety Officer is responsible for managing and supporting all phases of assigned safety programs for Facilities Management at the Morningside Campus. Ensures and promotes a safe and healthful work and learning environment in compliance with regulatory agency standards and national guidelines. Advises, coordinates with and provides technical guidance to university staff, faculty and administrators regarding safety codes and policies and procedures. Develops and implements health / safety educational programs or activities to improve awareness of safety and protection procedures. Develops, administers, and interprets programs and policies for general workplace safety, including but not limited to applicable OSHA standards for a university facilities group. Identifies potential safety and health hazards and develops solutions. Plans and conducts evaluations of potentially hazardous conditions. Analyzes accident and incident reports for trends and makes recommendations for correcting unsafe conditions and actions. Communicates with federal, state, and local safety, health and environmental agencies as a department representative concerning compliance and emerging standards. Physical work is a primary part o the job. Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions. The work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, odors, and/or loud noises. It is also conducted indoors and outdoors and may require wearing personal protective clothing and a respirator. For a more detailed description and to apply for this position, click here