Finance & Administration

Finance & Administration

Finance and Administration provides oversight and administrative support for Columbia University Facilities & Operations in its daily operations, manages budgeting and accounting, capital finance, residential finance and parking, and develops and produces organizational analyses to assist in long-term strategic planning.

Finance and Administration Groups

Human Resources is responsible for employee recruitment, retention, maintaining and improving diversity, employee training, labor law compliance, participating in contract negotiations, performance reviews, professional development, mediation, and change management. The team provides support and services to approximately 2,000 employees and oversees the administration of five bargaining agreements which include 32BJ, Local 100, Local 2110, Local 1199, and TWU Local 241 and is devoted to providing effective policies, procedures, guidelines and support within the organization.

Capital Finance and Administrative Support handles procurement, processing invoices, code compliance, construction review, administrative support for capital projects, and for the strategic oversight of the annual capital budget. It is responsible for the management of the five-year, rolling capital plan, including all capital construction projects. It reviews, coordinates, and circulates project documents for presentation to the Budget Office, the Capital Budget Issues Committee and the Physical Assets Committee of the Trustees for approval. Produces projects cash flow for all capital construction projects, completes the billing and review for all project management and commissioning fees, monitors and analyze contingency use for major projects, prepares monthly project and portfolio financial summaries for tracking and presentation to senior staff and complete final financial reconciliation and closeout of all capital projects. It coordinates insurance claims with risk management and provides final approval of all financial transactions such as purchase orders, change orders, invoices and journal entries. The department is also responsible for providing administrative support and procurement services to the Facilities project managers for the Morningside and Manhattanville campuses. These services include bidding and award, contract negotiation and monitoring, change order management, risk management, project initiation, monitoring, reconciliation and processing of transactions as well as facilitating code compliance and violations monitoring and removal. It also serves as an independent monitor, responsible to perform jobsite reviews of construction related payments, change orders and other financial records to verify compliance to applicable policies, scopes, plans and specifications.

Information Technology provides computing and communication resources to support our employees. All custom and 3rd party applications that are primarily for our users are supported locally by IT. IT also provides IT infrastructure, desktop, phone, handheld and cell phone support to department users. IT leads the strategic implementation of enterprise wide systems to support our organization, such as the full development of the business analytics (Business Intelligence) system and the Computerized Maintenance Management System, among other important initiatives.

Financial Services is responsible for the planning and administration of a multi-funded facilities operating budget for the Morningside and Manhattanville Campuses, the off-campus residential portfolio, Baker Field, Nevis Laboratories, and external leases. The portfolio consists of over 300 buildings and 6,245 apartments. The department serves as the primary contact with the University's Treasury Office, the Office of the Controller and Office of Management & Budget. It's responsible for the approval of financial transactions, creation of sustainable financial models, internal reporting, governmental regulatory filings, and for the annual financial close. A business processes and reporting group is responsible for business process evaluation and redesign, benchmark development, data mining and analysis, enterprise reporting and maintenance of data integrity in various departmental systems. The department also manages all aspects of the 24-hour and commuter parking spaces assigned by the University. Learn more about parking here.