Moving Out

 Housing Portal


Moving Out


Failure to provide proper and timely notice of your move out may cause you to continue to remain liable for payment of rent or cancellation fees. You are billed until all personal items are removed and keys are returned to your superintendent.

Important Instructions

  • Notify Columbia Residential via Housing Portal. Log in and select the "Moving Out" tab
  • Contact your superintendent to discuss your building's specific move-out procedure
    *Lionsgate (520 West 112th Street) residents must follow procedures outlined in the
    Lionsgate Move In/Move Out Guidelines
    *New Residence Hall (517 West 121st Street) residents must follow 
    Teachers College Housing Move Out Guidelines
  • Remove all personal belongings from the unit
  • Clean unit: empty refrigerators and cabinets, remove all trash and sweep all floors
  • File your forwarding address with the United States Postal Service 
  • If applicable, officially disconnect utilities with Con Edison and cable services with Spectrum or Verizon
  • Return all keys to your superintendent before 4 PM on the day you move out. You will be billed until the day keys are returned

Additional Information

Moving Hours

Move outs and key returns should be scheduled during business hours: Monday - Friday, 8 AM - 4 PM (excluding holidays). Please note, move outs and key returns that happen outside of business hours will result in a charge of $50 per hour (2-hour minimum).

Inspections & Damages

If you would like to schedule an inspection of your unit before you move out, please contact your superintendent directly. For more information about possible charges for damage beyond normal wear and tear, please review Caring for Unit, Damage & Vandalism.


If you are transferring from one Columbia Residential unit to another, we will create a move out notice on your behalf; you do not need to create one yourself.

You will receive the keys for the new unit on the day you sign your new housing agreement, and you will have until 4pm on the following business day to remove your belongings from the previous unit and return the keys to the superintendent.

Billing for the previous unit will end on that date, and billing for the new unit will begin on the following day.

Cancelling Your Housing

With Liability | Voluntary Withdrawal, Leave of Absence,
Moving Off-Campus (including for Study Abroad/Fieldwork)
From To Cancellation Fee Rent Proration
June 1 November 30 $1000 Billed until officially moved out
December 1 December 31 None Billed through December 31
January 1 April 30 $1000 Billed until officially moved out
May 1 May 31 None Billed through May 31
Without Liability | CU-Required Withdrawal, Graduation, Medical Leave,
Required Military Service, Transfer to another Columbia Residential unit
Reason Move Out Cancellation Fee Rent Proration
Graduation or
End of Housing Eligibility
Within month
affiliation ends
None Billed through end of semester
of move-out
Other Without Liability See below None  Billed until officially moved out 

Overstays: residents who remain in the unit beyond the end of their affiliation/eligibility will be billed for additional days + $1000 penalty fee.

Rent is not prorated during May, December, and the final month before affiliation ends.

Student housing may be canceled without a cancellation fee for the following reasons: 

  • You will be transferring to another Columbia Residential unit
    (Move-out required within 1 business day after transfer)
  • Your affiliation is expiring (in the month of move-out)
    Degree Conferral* Move Out without Cancellation Fee**
    May May 1 - 31 
    October July 15 - August 15
    February December 1 - 31
    *PhD students must vacate no more than 60 days after the defense date, regardless of when the degree is conferred.
    **Rent is not prorated during these periods, regardless of the reason for move-out.
  • You will be taking an approved medical leave of absence
  • The University requires you to withdraw
  • Required military service

    : Unless otherwise specified above, move-out required within 30 days of affiliation/status change or withdrawal. If move-out does not occur within this time frame, cancellation fee may apply.
If you are moving out for any other reason, please contact us.

If you are charged a cancellation fee and you believe there are extenuating circumstances that justify an exception to the cancellation policy, please contact us for information on requesting a fee waiver. All waiver request forms and supporting documentation must be received within 30 days of the vacancy date; requests received more than 30 days after vacancy will not be considered. Kindly note, requesting a waiver does not guarantee a fee reversal.  

Security Deposits

If you live in a SFS-billed unit, the reservation fee you paid to accept your housing offer was credited to your student account when you moved in. If you paid a security deposit for a leased unit, it will be refunded in accordance with the terms of your lease and mailed to your forwarding address 6-8 weeks after you move out. 

Reapplying for Housing

If you would like to apply for housing in the future, you must submit a new application through your housing portal. Kindly note, housing is not guaranteed for continuing students. 

Failure to Move Out

Residents who overstay their housing agreement or fail to move out by their required move-out date may be charged a $1000 fee for overstaying. Additionally, the University may commence legal proceedings if a resident remains in housing beyond their required move-out date.