Guidelines

Sublet Guidelines

You must submit a sublet application for approval from the housing office before you ("Prime Tenant") allow anyone ("Subtenant") to occupy your apartment while you are away. Failure to do so violates your occupancy agreement/lease and is grounds for terminating your housing privileges. Please allow three days for application processing.

Columbia is not a party to your agreement with your Subtenant and does not mediate disputes; your sublet agreement is subordinate to the terms of your occupancy agreement/lease with Columbia, a copy of which has been given by you to your Subtenant.

PRIME TENANT
• Rent Account: paid-in-full
• Lease: active signed lease on file with housing office
• Sublet Dates: approval of sublet dates beyond your lease expiration date is subject to receipt of your signed lease extension
• Occupancy: students must return to apartment for a minimum of one semester following sublet
• Rent You May Charge: subtenant rent must not exceed your Columbia base rent and Columbia Ethernet charge (if applicable)
• Permissible Charges to Subtenant: optional fees for furniture usage (not to exceed 10% Columbia base rent) and for utility reimbursement (electricity, gas, cable, internet)

SUBTENANT
• Minimum Age: 18 years
• Photo ID: copy of photo ID for self and any additional occupants
• Gender: must be same gender as tenant if single gender apartment

AFFILIATION
• Prime Tenant: maintain full time affiliation during sublet term. Cannot apply to be a subtenant during term of active Columbia lease
• Subtenant: need not be a Columbia affiliate. If current Columbia tenant, sublet cannot start until after you vacate Columbia housing

REASON FOR SUBLET
• Vacation: summer or winter break only
• Approved Leave: during the academic year, students may sublet with Housing Liaison approval for academic fieldwork or research. Faculty and post-docs may sublet with department chair/dean/director approval

NEW YORK LAW
• Sublet Term: minimum of 30 days
• Window Guards: if any occupants are 10 years or younger, landlord must be notified